Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.
With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company.
Learn more about Allen...
Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Printing a List of Custom Styles.
Word allows you to create styles to define how the text in your document should appear. Besides a full list of built-in styles, Word allows you to create any custom styles that you may desire. You can later print a style sheet for your document, as described in other issues of WordTips.
What if you want a list of only custom styles, however? Word doesn't include a feature that allows you to discriminate on which styles are included in a style sheet printout. If you want a list of custom styles used in a document, you can create one by using a macro. The following macro steps through all the styles and compiles a list of those that meet both criteria (custom and being used):
Sub PrintCustomStyles() Dim docThis As Document Dim styItem As Style Dim sUserDef(499) As String Dim iStyleCount As Integer Dim J As Integer ' Ref the active document Set docThis = ActiveDocument iStyleCount = 0 For Each styItem In docThis.Styles 'see if being used If styItem.InUse Then 'make sure not built in If Not styItem.BuiltIn Then iStyleCount = iStyleCount + 1 sUserDef(iStyleCount) = styItem.NameLocal End If End If Next styItem If iStyleCount > 0 Then ' Create the output document Documents.Add Selection.TypeText "User-defined Styles In Use" Selection.TypeParagraph For J = 1 To iStyleCount Selection.TypeText sUserDef(J) Selection.TypeParagraph Next J Selection.TypeParagraph Selection.TypeParagraph Else MsgBox "No custom styles in use." End If End Sub
Remember that there is a difference between "custom styles" and "customized styles." (A built-in style can be a customized style, if you change the default characteristics of the style.) This macro prints a list of custom styles; it completely ignores those styles that Word considers built-in.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1530) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Printing a List of Custom Styles.
Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!