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Locating Locked Fields

Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Locating Locked Fields.

Fields are very useful when working with a document—they allow you to place "dynamic" information in your documents. Sometimes you may want a field to remain static; to not change. You can do this by selecting the field and press Ctrl+F11. This "locks" the field so it does not update from its current value.

If you have a lot of fields in a document, and some of them are locked, you may want a way to quickly find out which ones are locked. Word has no special feature that allows you to search for locked fields, but you can create a macro that will search them out for you. The following macro, FindLocked, starts at the beginning of a document and finds locked fields. It selects each locked field, in turn, and asks you if you want to continue searching.

Sub FindLocked()
    Dim iField As Integer
    Dim vResponse As Variant

    For iField = 1 To ActiveDocument.Fields.Count
        If ActiveDocument.Fields(iField).Locked Then
            ActiveDocument.Fields(iField).Select
            vResponse = MsgBox("Continue Searching?", vbYesNo)
            If vResponse = vbNo Then Exit For
        End If
    Next iField
End Sub

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1367) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Locating Locked Fields.

Related Tips:

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

 

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Comments for this tip:

Paul    13 Mar 2015, 15:49
I found it, a way to continue.
After the doc.MailMerge and
before the wrdapp.ActiveDocument.Printout
add

    If wrdapp.ActiveDocument.Name = "Mail Merge Errors1" Then
        wrdapp.ActiveDocument.Close False
    End If

and the offending doc disappears.
Paul    13 Mar 2015, 15:27
Great macro.
But when I added a line --
 ActiveDocument.Fields(iField).Locked = False
it had no effect. Is there a way to automate turning off the Lock?

Or is there a way to suppress the page "Word found locked fields..." from ever printing?
tkx, Paul
 
 

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