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Copying Headers and Footers

Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Copying Headers and Footers.

If you have developed two documents that are closely related (perhaps they are even different versions of the same information), you may want to copy headers or footers from one document to the other. This is easy to do using standard editing techniques:

  1. Select the first document.
  2. Choose the Header and Footer option from the View menu. This displays the Header and Footer dialog box.
  3. Use the controls in the dialog box to display the header or footer you want to copy.
  4. Select all the elements (text and graphics) in the header or footer.
  5. Press Ctrl+C. This copies the header or footer information to the Clipboard.
  6. Select the second document.
  7. Choose the Header and Footer option from the View menu. This displays the Header and Footer dialog box.
  8. Use the controls in the dialog box to display the header or footer where you want to paste your header or footer you copied in step 5.
  9. Position the insertion point in the header or footer, then press Ctrl+V. The information in the Clipboard will be inserted in the header or footer.
  10. Close the Header and Footer for each of your documents.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1096) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Copying Headers and Footers.

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Comments for this tip:

Christina    30 Jul 2015, 02:57
This was very helpful in trying to figure out how to save a specific header or footer, like you do a signature in outlook, and be able to use it on another document without having to retype it all or copy and paste. Thank you.
Deepak Shrestha    13 Jul 2015, 06:53
How can I put the different header in different pages in the same document. Please advice me.
Captain    20 Jan 2015, 07:49
Header title is not being copied and paste
Dave    28 Aug 2014, 17:51
Hi. I would like to have a footer automatically copy text from a specific area in the document so that I am certain the footer is accurate (mirrors to the text area exactly).

Is this possible?
Rajmohan Maudshetty    03 Jun 2014, 13:09

I need to customize the header and footer of an RTF format document I generated using DOxygen. To do this, I have generated a MS Word document and defined required header and footer. I am using a stylesheet to generate the RTF format document using DOxygen. I can customize the header of the RTF document by specifying the value of 'Header' in the stylesheet. I request to know how I could copy the value / properties of the header I defined in the MS Word document so I could define the same in the RTF stylesheet.

Thanks in advance.

Ron    24 Mar 2014, 16:40
For Office/Word 2010 - Double click on the actual header you want to save. In the Design Tab, click on Header button and select "Save Selection to Header Gallery". Go to other document you want to use that header in, double click the header area, in the Design Tab click on the header button, and scroll thru the list of headers, and select the one you just saved from the other document.
awyatt    29 Nov 2013, 08:35
Eric & Dave,

I suspect that you are using Word 2007, 2010, or 2013 where you are correct -- there is no header/footer under View.

This tip, however, is for OLDER versions of Word, where there is such an option under the View menu.

If you want a version of this tip that will work for the version of Word you are using, follow the link shown at either the beginning or end of the tip.

Eric    29 Nov 2013, 06:10
Dave is right, no such options under View....
dave    28 Jun 2013, 09:03
Just some feedback -
Tried to use this set of instructions to copy the header of a word document.

this totally does not work.
there is no header / footer under view.
even under header/footer under the insert menu the header cannot be selected.


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