Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.
With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company.
Learn more about Allen...
Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Upside-Down Printing.
For some printing jobs, you may have a need to print text both rightside-up and upside-down on the same piece of paper. Unfortunately, Word doesn't have a way to easily do this, instead only allowing you to rotate text 90 degrees left or right. (To print something upside down you need to rotate it 180 degrees.)
There are several workarounds you can try, however. First, if the information you have to print upside down is fairly short, you could use WordArt. Your text is actually saved in your document as a graphics object, which Word allows you to rotate freely on the page. The only drawback to this is that WordArt doesn't give you the range of text control that Word does, and it was never meant to handle large selections of text, such as a quarter page or a half page of information.
Another option is to create your text in a different application and then insert it into Word as an object. (This is very similar to the WordArt approach, as you are dealing with non-Word objects within Word.) For instance, you could create a fully rotated text object within PowerPoint and then insert it in your Word document.
If you have access to a stand-alone graphics program, you could also try these steps:
Now you can position your upside-down text anywhere you want. Of course, if you want to make changes to the upside-down text, you can't do so without redoing all these steps. Why? Because the upside-down information is not really text, but a graphic image. These same general steps will work with most other graphics programs as well (such as Paint).
As mentioned earlier, Word allows you to rotate text 90 degrees either left or right. This capability can be utilized to achieve the look that is wanted. Try these general steps:
The result, of course, is that you have text that is 180 degrees in relation to each other, which means it appears upside down when printed. Formatting text using this approach can be a bit challenging, but for some uses it may be an easy way to achieve the desired result.
Finally, perhaps the two easiest solutions don't even use Word at all. First, you could use a different program (such as Publisher) that supports upside-down text. Second, you could simply put your paper through the printer twice—once for the rightside-up text and once for the upside-down text. (Of course, you would have to rotate the paper by 180 degrees for each printing pass.)
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (846) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Upside-Down Printing.
More Power! For some people, the prospect of creating Word macros can be scary. WordTips: The Macros can help you conquer your fears and you'll discover you're much more confident and productive as you make Word do exactly what you want. This is an invaluable source for learning macros. You are introduced to the topic in bite-sized chunks, pulled from past issues of WordTips. Learn at your own pace, exactly the way you want. Check out WordTips: The Macros today!