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Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Shortcut for AutoCorrect Dialog Box.
Christine uses the AutoCorrect feature in Word quite a bit. She would like to set up a shortcut key so that when she presses it, the AutoCorrect dialog box is displayed with the insertion point in the Replace box.
There is no built-in shortcut to display the AutoCorrect dialog box. There are a couple of ways you can approach the problem, however. One is to use the menu shortcuts to display the desired dialog box. This means you can press Alt, T, A to select the desired menu commands. Note that these are individual key presses; you don't press all three at the same time. The Alt key selects the menus, the T key selects the Tools menu, and the A key selects the AutoCorrect Options choice on the Tools menu.
Using the three keystrokes to display the AutoCorrect dialog box may sound like a potential problem in the making. After all, on many dialog boxes, Word "remembers" which tab of the dialog box was previously displayed, and then displays that same tab when the dialog box again is displayed. If your goal is to always display the AutoCorrect tab of the AutoCorrect dialog box (so that you can define AutoCorrect entries), then displaying different tabs by following the keystrokes would be a problem.
This is apparently not a problem with the AutoCorrect dialog box, however. Even though it has multiple tabs, it always displays the AutoCorrect tab whenever the dialog box is displayed, regardless of what was previously displayed in the dialog box. Thus, the three keystrokes will always take you right to the place you need in order to define new AutoCorrect entries.
Another option is to create your own AutoCorrect tool for the toolbar. It isn't a keyboard shortcut, but it places the desired dialog box only a single click away. Follow these steps:
Figure 1. The Customize dialog box.
Now, when you click the tool, the AutoCorrect dialog box opens and the insertion point is in the Replace box, as desired.
Of course, you can also use the Customize dialog box to define an actual keyboard shortcut. Simply follow these steps:
Figure 2. The Customize Keyboard dialog box.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (425) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Shortcut for AutoCorrect Dialog Box.
Add a Professional Finishing Touch! Word includes great tools that allow you to add professional-grade finishing touches to your documents. You can add indexes, tables of contents, and other special tables by using the detailed information available in this volume. Check out WordTips: Indexes and Special Tables today!