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Tracked Changes Notification when Opening

Please Note: This article is written for users of the following Microsoft Word versions: 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Tracked Changes Notification when Opening.

Robin is looking for a way to notify users, when a document is opened, as to whether there are any tracked changes in the document. This is not a standard feature of Word, but it can be added easily enough with an AutoOpen macro. If you want the macro to simply indicate whether Track Changes is turned on, you can use the following:

Sub AutoOpen()
    If ActiveDocument.TrackRevisions = True Then
        MsgBox "Track Changes is On."
    End If
End Sub

Note that this macro doesn't let you know if there are actually any changes in the document, so it doesn't help in the situation where Track Changes is turned off, but unresolved changes from a previous editing session still exist. In that case, you need to expand the macro slightly.

Sub AutoOpen()
    On Error Resume Next

    If ActiveDocument.TrackRevisions = True Then
        MsgBox "Track Changes is On"
        With ActiveWindow.View
            .ShowRevisionsAndComments = True
            .RevisionsView = wdRevisionsViewFinal
        End With
        Exit Sub
    End If

    If ActiveDocument.Revisions.Count > 0 Then
        MsgBox "Document contains revisions"
        With ActiveWindow.View
            .ShowRevisionsAndComments = True
            .RevisionsView = wdRevisionsViewFinal
        End With
        Exit Sub
    End If
End Sub

This version of the macro checks two conditions, displaying a message box if Track Changes is turned on and also displaying a message box if there are any changes existing in the document. In both cases, the macro also changes the view of the document so that changes are visible on-screen.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (409) applies to Microsoft Word 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Tracked Changes Notification when Opening.

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Comments for this tip:

PC    07 Nov 2014, 12:01
Could you modify this macro or create a macro that will auto-open Word docs in the "All Markup" view & not error out on the security message that pops up? We don't need the popups telling us Track Changes are on, we just need every person in our dept. to see the changes without having to select "All Markup" each time we open a document for the first time.

A few of us (3 of 8) in my dept. just got upgraded from Office 2007 to 2013 & we use Track Changes extensively, & preferred the way the old version showed all changes when opening the document. I found a different macro online that could work, but with the new "Enable Editing" security that pops up it causes the macro to fail, & I don't know how to make it work.
 
 

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