Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.
With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company.
Learn more about Allen...
Please Note: This article is written for users of the following Microsoft Word versions: 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Tracked Changes Notification when Opening.
Robin is looking for a way to notify users, when a document is opened, as to whether there are any tracked changes in the document. This is not a standard feature of Word, but it can be added easily enough with an AutoOpen macro. If you want the macro to simply indicate whether Track Changes is turned on, you can use the following:
Sub AutoOpen() If ActiveDocument.TrackRevisions = True Then MsgBox "Track Changes is On." End If End Sub
Note that this macro doesn't let you know if there are actually any changes in the document, so it doesn't help in the situation where Track Changes is turned off, but unresolved changes from a previous editing session still exist. In that case, you need to expand the macro slightly.
Sub AutoOpen() On Error Resume Next If ActiveDocument.TrackRevisions = True Then MsgBox "Track Changes is On" With ActiveWindow.View .ShowRevisionsAndComments = True .RevisionsView = wdRevisionsViewFinal End With Exit Sub End If If ActiveDocument.Revisions.Count > 0 Then MsgBox "Document contains revisions" With ActiveWindow.View .ShowRevisionsAndComments = True .RevisionsView = wdRevisionsViewFinal End With Exit Sub End If End Sub
This version of the macro checks two conditions, displaying a message box if Track Changes is turned on and also displaying a message box if there are any changes existing in the document. In both cases, the macro also changes the view of the document so that changes are visible on-screen.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (409) applies to Microsoft Word 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Tracked Changes Notification when Opening.
Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!