Loading
Word.Tips.Net WordTips (Menu Interface)

Word and Character Count Information

Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Word and Character Count Information.

Word keeps track of quite a bit of summary information for your documents. One of the pieces of information maintained is the number of characters in your document, and another is the number of words. This information is updated whenever the document is saved or printed. Word allows you to insert this summary information into your document by following these steps:

  1. Position the insertion point where you want the number of words to appear.
  2. Choose Field from the Insert menu. You will see the Field dialog box.
  3. Choose Document Information as the field category (left side of the dialog box). (See Figure 1.)
  4. Figure 1. The Field dialog box.

  5. If you want to insert the number of characters in your document, select NumChars from the Field Names list (right side of the dialog box).
  6. If you want to insert the number of words in your document, select NumWords from the Field Names list.
  7. Click on OK.

By combining these two fields, you can easily calculate the average word length. To do this, follow these steps:

  1. Position the insertion point where you want to insert the field.
  2. Press Ctrl+F9 to insert a set of field braces in your document.
  3. Within the braces, type an equal sign, then press Ctrl+F9 again to insert another set of field braces.
  4. Within the new set of field braces, enter the name NumChars.
  5. After the NumChars field, enter a slash (/), and then press Ctrl+F9 again to insert a third set of field braces.
  6. Within the new set of field braces, enter the name NumWords. Your compound field should now look as follows:
  7.      {={NumChars}/{NumWords}}
    
  8. Position the insertion point right before the equal sign. Press the F9 key to update the field.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (387) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Word and Character Count Information.

Related Tips:

Step Up and Take Control! Subscribers to WordTips know just how valuable a resource it is. WordTips Premium provides twice the number of exceptional, easy-to-understand tips every week in an ad-free newsletter, as well as substantial discounts on WordTips archives and e-books. Check out WordTips Premium today!

 

Comments for this tip:

Raquel    16 Jun 2014, 11:35
Is it possible to use NUMCHARS to display the number of characters in a block of text instead of the whole document? How?
ppboo    22 Mar 2014, 07:39
How can I insert a field code to count words in a piece of document (ie: in a section). I tried with a combination of the field code IF, but I cannot succed.
Thank you in advance

Leave your own comment:

*Name:
Email:
  Notify me about new comments ONLY FOR THIS TIP
Notify me about new comments ANYWHERE ON THIS SITE
Hide my email address
*Text:
*What is 3+4? (To prevent automated submissions and spam.)
 
          Commenting Terms
 
 

Our Company

Sharon Parq Associates, Inc.

About Tips.Net

Contact Us

 

Advertise with Us

Our Privacy Policy

Our Sites

Tips.Net

Beauty and Style

Cars

Cleaning

Cooking

DriveTips (Google Drive)

ExcelTips (Excel 97–2003)

ExcelTips (Excel 2007–2013)

Gardening

Health

Home Improvement

Money and Finances

Organizing

Pests and Bugs

Pets and Animals

WindowsTips (Microsoft Windows)

WordTips (Word 97–2003)

WordTips (Word 2007–2013)

Our Products

Premium Newsletters

Helpful E-books

Newsletter Archives

 

Excel Products

Word Products

Our Authors

Author Index

Write for Tips.Net

Copyright © 2014 Sharon Parq Associates, Inc.