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Creating Hyperlinks from E-mail Addresses

Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Creating Hyperlinks from E-mail Addresses.

Simon asked how he could get a list of his Outlook contacts saved as a Web page, using Word. He used Word's mail-merge feature to extract the Outlook address book into a document, but when he converted the document to a Web page, the e-mail addresses were not "clickable."

The easiest way to convert the actual e-mail addresses to hyperlinks is to use Word's AutoFormat feature. All you need to do is make sure that AutoFormat is correctly configured, and then it will convert all the e-mail addresses to usable links.

To use the AutoFormat feature, follow these steps:

  1. Choose AutoFormat from the Format menu. Word displays the AutoFormat dialog box. (See Figure 1.)
  2. Figure 1. The AutoFormat dialog box.

  3. Click on the Options button. Word displays the AutoFormat tab of the AutoCorrect dialog box. (See Figure 2.)
  4. Figure 2. The AutoFormat tab of the AutoCorrect dialog box.

  5. Make sure that the Internet and Network Paths with Hyperlinks check box is selected.
  6. Click on OK to close the AutoCorrect dialog box.
  7. Click on OK. Word "autoformats" your document, changing the e-mail addresses to hyperlinks in the process.

If you want to make sure that AutoFormat doesn't change anything else in your document, you can do that by making sure, in step 3, that all check boxes are cleared, except for the Internet and Network Paths with Hyperlinks check box.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1756) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Creating Hyperlinks from E-mail Addresses.

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