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Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Select All Changes by a Particular Reviewer.
Barry uses Word's Track Changes feature to keep tabs on what many different reviewers do to a document. He recently asked if there was a way to accept all the changes from a particular reviewer, but not those from the other reviewers.
The answer depends on the version of Word you are using. If you are using Word 97 or Word 2000, the answer is no, you cannot. All you can do is either work through the changes individually or accept or reject them all. If you are using Word 2002 or Word 2003, the story is different; all you need to do is follow these steps:
If you are using a version of Word prior to Word 2002, you can try to use a macro to accept changes by a particular author. Because of the way that VBA functions behind-the-scenes, however, you will want to test out the macro thoroughly with your version of Word to make sure it works as expected.
The following macro will step through all the changes made to a document, comparing the name associated with each change to the name of the reviewer whose changes you want to keep. All you need to do is replace "authorname" with the reviewer's name. You can find out the reviewer's name by hovering the mouse over a change made by that reviewer. When you do, Word displays a small yellow box, similar to a ToolTip, that contains (among other things) the reviewer's name; just put the same name in the macro.
Sub ReviewAuthor() For Each oChange In ActiveDocument.Revisions If oChange.Author = "authorname" Then oChange.Accept End If Next End Sub
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1639) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Select All Changes by a Particular Reviewer.
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