Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.
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When you print out your document, you may notice that a blank page or two prints out at the end of the document. If this is the case with your document, chances are good that you have a bunch of empty paragraphs at the end of your document. Even though you can't see them on the screen (normally), they are there and take up extra space.
To delete the empty paragraphs, simply press Ctrl+End to go to the end of your document. Then press the Backspace key until you have deleted all the non-printing characters (such as empty paragraphs). You can tell when you are done by the position of the insertion point. If it is located next to the last character you want printed in your document, you are done deleting.
If you want to see the empty paragraphs that are at the end of your document—before you delete them—you can instruct Word to display non-printing characters. Just click the Show/Hide tool on the Standard toolbar; it looks like a backwards P. When the tool is selected, you will see all the spaces, paragraphs, tabs, and other characters in your document—all the characters that normally don't show up on your screen. This can be very helpful for figuring out why something doesn't look quite right in your document.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (835) applies to Microsoft Word versions: 97 | 2000 | 2002 | 2003
You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Removing Blank Pages at the End of Your Document.
Add a Professional Finishing Touch! Word includes great tools that allow you to add professional-grade finishing touches to your documents. You can add indexes, tables of contents, and other special tables by using the detailed information available in this volume. Check out WordTips: Indexes and Special Tables today!