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Inserting a Page Number Field

Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Inserting a Page Number Field.

Word provides a few shortcuts that allow you to insert common fields into your documents. If you have a need to insert the PAGE field often, then you will be interested in this shortcut. (The PAGE field automatically reflects the page number on which it is placed. For instance, if the PAGE field is inserted on page 4 of your document, it is replaced with a 4. If editing subsequently changes that page on which the PAGE field is located, the field is replaced with the then-current page number when your fields are updated.)

To insert a PAGE field where your insertion point is located, simply press Shift+Alt+P. The PAGE field is inserted, updated, and automatically formatted with the Page Number character format.

You should note that it is possible for the Shift+Alt+P shortcut to be "hijacked" by some other part of your system. For instance, in some versions of Windows pressing this shortcut key brings up the Windows Media Player; Word never gets a chance to act upon the shortcut. In that case, there is nothing you can do (short of removing, deactivating, or reprogramming whatever program is hijacking the shortcut key) except to insert the PAGE field the old fashioned way—by using the menus or toolbars to insert the field.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (548) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Inserting a Page Number Field.

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Comments for this tip:

Rudger Clawson    07 Apr 2015, 00:50
   Shortcut to enter page numbers:

    Alt+I -> U

Alice Waters    03 Mar 2015, 15:27
I want to know the short cut for entering the page numbers as 1 of 2.
awyatt    28 Aug 2013, 12:32

What you are seeing is the field code, but you want to see the field results. Put the insertion point within the code you note and press F9. That should collapse the single field.

If you are seeing field codes throughout the entire document (not just this one), then press Alt+F9. It is a toggle that changes between the display of all field codes and all field results.

Cristy    28 Aug 2013, 12:26
I pressed ctrl + f9 and now everytime I insert page numbers in MS Word documents the page numbers don't appear. Instead, something like this appears { PAGE * MERGEFORMAT }

How do I cancel this? I want to insert page numbers and actually see the page number, not this.

Thank you!
JB Shaik    14 Aug 2013, 02:44
A document contains 3 sections, out of them first section doesn't need page number. From the second section onwards, it is required page number to be started from 1 of total number of remaining two sections. EX: Page X of Y where X is page number starting from second section and Y is (pages of sections 2 & 3).

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