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Inserting the Date and Time

Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Inserting the Date and Time.

Undoubtedly, the time will arise when you need to insert the current date or time in your document. This may be in the introduction of a letter or in a header or footer. Word allows you to quickly insert the date or time in several different formats. This information is inserted as a field which can be updated manually or is updated automatically when you print the document.

To insert the date or time into your document, follow these steps:

  1. Position the insertion point where you want the date or time inserted.
  2. Choose Date and Time from the Insert menu. Word displays the Date and Time dialog box. (See Figure 1.)
  3. Figure 1. The Date and Time dialog box.

  4. Select a format for the date or time.
  5. Select the check box at the bottom of the dialog box if you want the selected date or time to always reflect whatever is current. If you choose this, it means that Word inserts the date or time as a field so that it always represents the current date or time.
  6. Click on OK. The date or time, as specified, is inserted in your document.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1076) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Inserting the Date and Time.

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