Word.Tips.Net WordTips (Menu Interface)

Keeping the Flash Drive Occupied

Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Keeping the Flash Drive Occupied.

For many people on the go, flash drives are the coolest thing since sliced bread. In a small little device, often no larger than a couple sticks of gum, you can carry around many megabytes or gigabytes of data wherever you go. They easily replace floppy disks, CDs, and even entire DVDs of information.

But you can run into a problem when using them with Word, as did Glenn. He opened two Word documents from his hard drive, and saved one of them to the flash drive. When he then tried to stop the flash drive so he could remove it, Windows refused to permit the safe removal of the flash drive, as it thought the drive was still in use.

There are a couple of issues at play here, and they can all affect how Windows (which controls the flash drive) views the drive. When you save a file to the flash drive from within Word, then Word starts using that drive as a place to store some of its temporary files. Even after you close the document, Word could still have a temporary file or two open on the flash drive—it all depends on what file operations you have performed with the documents you had open in Word and whether the program still needs those temporary files it created.

To complicate matters, even if Word doesn't have any temporary files still saved on the flash drive, it is possible that Word still considers the flash drive in use, thereby stopping Windows from releasing the drive. Word considers the last-used folder the active one when it comes to opening and saving files. Thus, when you save a document to the flash drive, then the folder on the flash drive becomes the temporary default folder as far as Word is concerned. To turn Word's attention to a different folder (and thereby release the hold it has on the flash drive), you either need to exit the program or perform some file operation—such as loading or saving a file—on a different drive.

If you are interested in more information about how Word creates and maintains temporary files, refer to this page in the Microsoft Knowledge Base:


WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (317) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Keeping the Flash Drive Occupied.

Related Tips:

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!


Leave your own comment:

  Notify me about new comments ONLY FOR THIS TIP
Notify me about new comments ANYWHERE ON THIS SITE
Hide my email address
*What is 5+3 (To prevent automated submissions and spam.)
           Commenting Terms

Comments for this tip:

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

Our Company

Sharon Parq Associates, Inc.

About Tips.Net

Contact Us


Advertise with Us

Our Privacy Policy

Our Sites


Beauty and Style




DriveTips (Google Drive)

ExcelTips (Excel 97–2003)

ExcelTips (Excel 2007–2016)



Home Improvement

Money and Finances


Pests and Bugs

Pets and Animals

WindowsTips (Microsoft Windows)

WordTips (Word 97–2003)

WordTips (Word 2007–2016)

Our Products

Helpful E-books

Newsletter Archives


Excel Products

Word Products

Our Authors

Author Index

Write for Tips.Net

Copyright © 2016 Sharon Parq Associates, Inc.