Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Sorting Dates Numerically.

Sorting Dates Numerically

by Allen Wyatt
(last updated March 16, 2019)

3

David experienced a problem when trying to sort dates in a table. His dates are in the format year.month.day, as in 10.12.24, 10.09.16, and 12.06.19. When he sorts the table by the dates, Word puts them in the order 12.06.19, 10.12.24, and 10.09.16.

This date order can be handled by Word automatically—in fact, it should be handled automatically, with very little intervention on your part. Follow these steps:

  1. Put the insertion point anywhere within the table.
  2. Choose Sort from the Table menu. Word selects the entire table and displays the Sort dialog box. (See Figure 1.)
  3. Figure 1. The Sort dialog box.

  4. Using the Sort By drop-down list, choose the column containing the dates (for instance, Column 4). If your table has a header row, you can select the column using the names in the header row.
  5. When you select the Sort By column, Word should automatically change the Type drop-down list to Date. If it does not, change it manually to Date.
  6. Click OK. The table is sorted.

There are a couple of interesting things to note about sorting in this manner. It is best to choose a Date sort type, but you could also choose a Text sort type. Either method will work fine, provided the dates in the table are all in the current century. If the table also includes dates in the previous century, you should only choose the Date sort type.

The second thing to note is that David's results, noted at the beginning of this tip, really are sorted properly. The order 12.06.19, 10.12.24, and 10.09.16 indicates that the dates are in descending sorted order. To get the dates into ascending order, you need to make sure the Ascending option is chosen in the Sort dialog box.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (5489) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Sorting Dates Numerically.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is eight minus 6?

2020-04-12 13:40:37

J. Woolley

@Ronmio
For example, to make the height of the comment shape 100 pixels, change the code after Else as follows:

ActiveCell.Comment.Shape.Fill.UserPicture PicChoice
ActiveCell.Comment.Shape.LockAspectRatio = True
ActiveCell.Comment.Shape.Height = 100

When you use VBA to change the comment shape's height, its width will also change because aspect ratio is locked. In this case, the JPG image resizes to match the comment's shape because it was inserted as a background (Fill).

Notice you can manually change the comment shape's height or width independently by dragging a side-handle, but dragging a corner-handle will change both height and width to maintain aspect ratio.


2020-04-11 14:00:28

Ronmio

What might the VBA code that sizes the JPG look like?


2020-04-11 08:15:42

Cliff Raymond

It never occurred to me that an image could be pasted into a comment, or why I would want to, but I still found this fascinating. Thanks!


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