I Can't Transfer My AutoText Entries

by Allen Wyatt
(last updated May 20, 2011)

Subscriber Rebecca Reyes recently wrote with a problem she was having transferring her AutoText entries from Word 97 to Word 2000. She tried to copy the Normal.dot file (where the AutoText entries are stored) to the new installation of Word, but the AutoText entries were not there.

There are several possible reasons for this problem. First of all, it could be that when the old Normal.dot was copied to the new installation of Word, it wasn't copied into the proper folder expected by Word 2000. Beyond that, it could be that there is some sort of compatibility glitch between the Word 97 Normal.dot and what is acceptable to Word 2000.

The best solution for transferring information from an older template (such as the Word 97 Normal.dot file) and a new Normal.dot file is to use the Organizer. Simply follow these general steps:

  1. Use Windows to copy the older version of Normal.dot to a known location on your hard drive, such as My Documents or to the root directory of drive C:.
  2. Within Word choose Templates and Add-Ins from the Tools menu. Word displays the Templates and Add-ins dialog box. (See Figure 1.)
  3. Figure 1. The Templates and Add-ins dialog box.

  4. Click on the Organizer button. Word displays the Organizer dialog box. (See Figure 2.)
  5. Figure 2. The Organizer dialog box.

  6. The right side of the dialog box should show the contents of Normal.dot. Leave this area alone; in the left side of the dialog box click on Close File.
  7. Click on Open File and find the Normal.dot file you set up in step 1.
  8. Use the controls in the dialog box to transfer styles, AutoText entries, toolbars, and macros from your old Normal.dot file to your new one.
  9. Close the Organizer when finished.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1566) applies to Microsoft Word , , , , and .

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Moving and Copying Graphics Objects

Excel doesn't just work with numbers and text. You can also add graphics objects to your worksheets, and then use Excel's ...

Discover More

Preventing Changes to Formatting and Page Size

When you create workbooks for others to use, you might want to make sure that they can't change the formatting and paper size ...

Discover More

Showing Only Added Text with Track Changes

Do you want to change how Track Changes displays the markup in your document? Here's how you can completely hide deleted text ...

Discover More

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

MORE WORDTIPS (MENU)

Changing the Comment Color

If you don't like the default color used for comments in a document, you can't change them in Word. You can, however, modify ...

Discover More

Changing the Maximum Undo Levels

Want to change the number of "undo" steps available when editing? You can't, because Word doesn't' really have a maximum. ...

Discover More

Keeping Word Open after Closing Documents

Usually when you are done working on a document, you want to close Word completely and move on to something else. There may ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments for this tip:

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)