Page X of Y Woes

by Allen Wyatt
(last updated December 13, 2008)

One of the most frustrating problems in Word 97 always crops up when you are trying to print those cool page numbers in your header or footer. You know--the ones that indicate Page 1 of 432 (or however many pages are in your document). Word even provides an AutoText entry that allows you to easy add the Page X of Y notation in your header or footer.

The problem is that it doesn't work. At least it doesn't work consistently. Even though everything shows fine when you look at the document in Print Preview mode, when you actually print, the second number always shows as 1 or the same number as the current page number. (It does look odd to see Page 78 of 1 on your printout.)

There are three ways you can start to fix this problem, and all of them mean extra work for you. (Perhaps I misspoke; these are workarounds, not fixes.) These three methods are as follows:

  • Turn off Show/Hide either by using the Show/Hide tool on the toolbar, or by using the control on the View tab of the Options dialog box.
  • Turn on reverse print order by using the Reverse Print Order check box on the Print tab of the Options dialog box.
  • Turn off background printing by using the Background Printing check box on the Print tab of the Options dialog box.

Once you have done any of these three, you need to update the misbehaving field in your document. This means that if the field is in a header or footer, you must first display the field. Then right-click on it (right click on the Y part of the Page X of Y portion of the header or footer) and choose Update Field from the resulting Context menu. Now when you print your document, all should work as expected.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (958) applies to Microsoft Word 97.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Converting Text to Uppercase in a Macro

Macros are often used to process documents. If part of the processing involves making text selections uppercase, Word ...

Discover More

Underlining Quoted Text

Do you have a document in which you need to convert all the quoted text (text surrounded by quotes) to underlined text? If ...

Discover More

Workbook not Saving

Having trouble saving a workbook? It could have to do with the age, size, and complexity of that workbook. This tip offers ...

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!

MORE WORDTIPS (MENU)

Changing the Starting Page Number

Word normally numbers pages in a document starting at one and extending as far as the number of pages you have. If you want, ...

Discover More

Odd Page Numbers Disappearing

Page numbers in printed pages are often a necessary part of formatting a document. What do you do if your printed output ...

Discover More

Getting Page Number Formatting Changes to Stick

Placing a page number into your document can be easy. Getting that page number to look the way you want it to can be more of ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments for this tip:

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
Share