Replacing Long Blocks of Text

by Allen Wyatt
(last updated October 30, 2013)

Word has a very powerful search-and-replace function. There may be times when you want to replace short blocks of text with long blocks of text, or when you want to replace text with a non-text item (such as a graphic). To do this, follow these steps:

  1. Copy what you want to use as a replacement to the Clipboard.
  2. Choose Replace from the Edit menu. You see the Find and Replace dialog box. (See Figure 1.)
  3. Figure 1. The Find and Replace dialog box.

  4. In the Find What box, enter the text you want replaced.
  5. In the Replace With box, enter ^c. This instructs Word to use the Clipboard contents as the replacement.
  6. Click on Find Next.
  7. Make replacements as desired.

This technique is great if your replacement text contains more than 255 characters, since the contents of the Replace With box must be less than 255 characters.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (21) applies to Microsoft Word , , , , and .

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

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