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Making Sure Styles Do Not Update Automatically

Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Making Sure Styles Do Not Update Automatically.

Nancy does a lot of work on templates. She doesn't want the template to "Automatically Update Document Styles." When she unchecks that check box in her templates (including the Normal template) it appears unchecked, but won't stay unchecked—the next time she opens the document or the template, it is checked again. Nancy wants users to create a document based on the template, but be able to modify styles without having that "Automatically Update Document Styles" check box enabled.

There are probably a couple of issues at work here. First, it doesn't really matter what you do with your Normal template in this regard. What matters is what the users you are concerned about are doing with their Normal template. If their Normal template has "Automatically Update Document Styles" selected for various styles, then it may very well affect any subsequent styles they create—even if they've loaded your template that doesn't have it selected.

The reason this works this way is because the Normal template is always loaded. Even if you load other templates, it is still loaded. Combine that with the fact that the "Automatically Update Document Styles" setting is persistent, and you run into the situation where it stays on because it was turned on by the Normal template and remained on even with the subsequent loading of a different template.

If you know that the Normal template on your users' systems has the setting turned off, then it is also possible that there is some third-party add-in that is stopping the setting from being saved as you expect, or it is (perhaps) actively turning the setting on. Tracking down this type of problem can be a bit exasperating, since you need to disable all your add-ins and add them back one at a time, checking after each addition to see if the problem crops up again.

Once you've figured out that it isn't related to an add-in, there are two potential solutions you can pursue. First, you may need to create a new Normal template for each of your users—one that doesn't have the setting selected. Replacing the Normal template for a bunch of users can be tricky, however, unless you have some level of control over those users. (For instance, you might be able to swing this if you are responsible for templates within your company.)

A better solution might be to include a macro in your non-Normal templates that turns off the setting. Consider the following simple macro:

Sub RemoveAutoUpdate()
    Dim s As Style
    For Each s In ActiveDocument.Styles
        If s.Type = wdStyleTypeParagraph Then
            s.AutomaticallyUpdate = False
        End If
    Next s
End Sub

The macro steps through each style in the document and turns off the "Automatically Update Document Styles" setting for paragraph styles. You could easily set up the macro so that it ran each time the template was opened or each time a new document was created from the template.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (11158) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Making Sure Styles Do Not Update Automatically.

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Comments for this tip:

Mark    15 Jul 2014, 03:00
I wouldn't be using Normal for anything! Steer all clear of it. No macros on Normal either. It will cause way to many headaches. Use proper defined templates.

Mark
info@digital-business-automation.com
 
 

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