Loading
Word.Tips.Net WordTips (Menu Interface)

Using Header Information as the Filename

Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Using Header Information as the Filename.

When a Word document is first saved, it uses the first few words of the document as a default filename. Paul would like to have Word use the header information as the default filename instead.

Unfortunately there is no way to instruct Word to use header information by default, but there may be a workaround you can attempt. First, though, a clarification: Word doesn't actually default to using the first few words of the document as the filename. The first choice for Word is actually whatever title you've specified in the Properties for the file. Only if no title is specified will Word fall back to using the wording from the first paragraph.

The fact that Word uses the title in the file properties raises a very interesting possibility, which is the basis for a potential workaround. If you can make sure the user specifies a title, you can use that title as the filename and you can also use the same title (through the use of a field) in the header. Thus, your title, your header, and your filename all could easily be the same, just by setting the title property before you actually save the file.

If you are unsure of a user's ability to remember to specify a title property, you could always create a macro that would set the property for them. The macro could run when the document is first created (if it is stored in the template on which the document is based) and could prompt the user for a title. The title is then stored in the properties where it kicks into play when the document is subsequently saved. The macro could also set the header for the document based on the user input, or it could include a TITLE field to dynamically include the title property in the header.

Another approach using a macro is to create one that is run just before saving the document. If this is the first time it is being saved, the macro would extract the existing information from the header and use it for the suggested filename. You could even name the macro FileSaveAs, which means it would replace the existing Save As command.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (10584) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Using Header Information as the Filename.

Related Tips:

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!

 

Leave your own comment:

*Name:
Email:
  Notify me about new comments ONLY FOR THIS TIP
Notify me about new comments ANYWHERE ON THIS SITE
Hide my email address
*Text:
*What is 5+3 (To prevent automated submissions and spam.)
 
 
           Commenting Terms

Comments for this tip:

Phil Rabichow    18 Nov 2014, 11:04
It would be nice to have the 2 macros that are mentioned in this tip.
 
 

Our Company

Sharon Parq Associates, Inc.

About Tips.Net

Contact Us

 

Advertise with Us

Our Privacy Policy

Our Sites

Tips.Net

Beauty and Style

Cars

Cleaning

Cooking

DriveTips (Google Drive)

ExcelTips (Excel 97–2003)

ExcelTips (Excel 2007–2016)

Gardening

Health

Home Improvement

Money and Finances

Organizing

Pests and Bugs

Pets and Animals

WindowsTips (Microsoft Windows)

WordTips (Word 97–2003)

WordTips (Word 2007–2016)

Our Products

Helpful E-books

Newsletter Archives

 

Excel Products

Word Products

Our Authors

Author Index

Write for Tips.Net

Copyright © 2016 Sharon Parq Associates, Inc.