Loading
Word.Tips.Net WordTips (Menu Interface)

Placing Many Graphics in a Document

Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Placing Many Graphics in a Document.

Margot has about 60 scanned graphics that she wants to print in a Word document. She'd like to place the graphics on consecutive pages, one graphic per page. That, however, is a lot of picture placing, so Margo wonders if there is a quick way to insert all the graphics at once.

Inserting the graphics into a Word document is relatively easy. Here are the general steps on how to accomplish it:

  1. Make sure that all the images you want to insert are in their own folder.
  2. Create a brand new Word document.
  3. Choose to insert a graphic. Word displays an insertion dialog box that looks very much like a standard Open dialog box.
  4. Navigate to the folder that contains the images.
  5. Select all the images by clicking on the first image and then holding down the Shift key as you click on the last image. (An alternative way to do this is to click on any image and then press Ctrl+A. This selects all the images.)
  6. Click Insert.

That's it; Word inserts all the images in your document. Sound simple? It is simple, but there are other things to consider that will affect the quality of what you get.

First, you need to understand that if all your images are different sizes, then they will be little consistency in sizing in what is inserted in your document. Word automatically, when inserting pictures, resizes them to fit within the margins of the page. Thus, if an image is too large for the margins, it will be shrunk down to fit within the margins. If an image fits within the margins without resizing, then it is insert at its full, original size. If this is unacceptable to you, you may want to resize your images to their final size before inserting them in the Word document.

Second, depending on the size of your images, you may end up with multiple images per page. If you want a single image on each printed page, the easiest way to accomplish the task is to do a Find and Replace operation after the images are inserted in the document. You want to search for ^g and replace it with ^&^m. What this does is to find all the graphics in the document and replace them with what was found (the graphic) followed by a manual page break. Click on Replace All, and you end up with a single graphic on each page.

Finally, if you intend on adding some text below each picture (perhaps an explanation, title, or credit information), you'll not want to do the Find and Replace operation described in the previous paragraph. Instead, follow these general steps:

  1. Make sure that all the images you want to insert are in their own folder.
  2. Create a brand new Word document.
  3. Immediately format the paragraph so that Word automatically inserts a page break before it. (Choose Format | Paragraph | Line and Page Breaks tab | Page Break Before.)
  4. Choose to insert a graphic. Word displays an insertion dialog box that looks very much like a standard Open dialog box.
  5. Navigate to the folder that contains the images.
  6. Select all the images by clicking on the first image and then holding down the Shift key as you click on the last image. (An alternative way to do this is to click on any image and then press Ctrl+A. This selects all the images.)
  7. Click Insert. Word inserts all the images in the document.
  8. Press Ctrl+H to display the Replace tab of the Find and Replace dialog box.
  9. In the Find What box enter ^g.
  10. In the Replace With box enter ^&^p.
  11. Click Replace All.

At this point each graphic is on its own page and each one is also on its own paragraph. This means that you can go to the end of each paragraph that has a graphic, press Shift+Enter, and then type the text that you want to see below the paragraph.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (9624) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Placing Many Graphics in a Document.

Related Tips:

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!

 

Leave your own comment:

*Name:
Email:
  Notify me about new comments ONLY FOR THIS TIP
Notify me about new comments ANYWHERE ON THIS SITE
Hide my email address
*Text:
*What is 5+3 (To prevent automated submissions and spam.)
 
 
           Commenting Terms

Comments for this tip:

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)
 
 

Our Company

Sharon Parq Associates, Inc.

About Tips.Net

Contact Us

 

Advertise with Us

Our Privacy Policy

Our Sites

Tips.Net

Beauty and Style

Cars

Cleaning

Cooking

DriveTips (Google Drive)

ExcelTips (Excel 97–2003)

ExcelTips (Excel 2007–2016)

Gardening

Health

Home Improvement

Money and Finances

Organizing

Pests and Bugs

Pets and Animals

WindowsTips (Microsoft Windows)

WordTips (Word 97–2003)

WordTips (Word 2007–2016)

Our Products

Helpful E-books

Newsletter Archives

 

Excel Products

Word Products

Our Authors

Author Index

Write for Tips.Net

Copyright © 2016 Sharon Parq Associates, Inc.