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Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Placing Many Graphics in a Document.
Margot has about 60 scanned graphics that she wants to print in a Word document. She'd like to place the graphics on consecutive pages, one graphic per page. That, however, is a lot of picture placing, so Margo wonders if there is a quick way to insert all the graphics at once.
Inserting the graphics into a Word document is relatively easy. Here are the general steps on how to accomplish it:
That's it; Word inserts all the images in your document. Sound simple? It is simple, but there are other things to consider that will affect the quality of what you get.
First, you need to understand that if all your images are different sizes, then they will be little consistency in sizing in what is inserted in your document. Word automatically, when inserting pictures, resizes them to fit within the margins of the page. Thus, if an image is too large for the margins, it will be shrunk down to fit within the margins. If an image fits within the margins without resizing, then it is insert at its full, original size. If this is unacceptable to you, you may want to resize your images to their final size before inserting them in the Word document.
Second, depending on the size of your images, you may end up with multiple images per page. If you want a single image on each printed page, the easiest way to accomplish the task is to do a Find and Replace operation after the images are inserted in the document. You want to search for ^g and replace it with ^&^m. What this does is to find all the graphics in the document and replace them with what was found (the graphic) followed by a manual page break. Click on Replace All, and you end up with a single graphic on each page.
Finally, if you intend on adding some text below each picture (perhaps an explanation, title, or credit information), you'll not want to do the Find and Replace operation described in the previous paragraph. Instead, follow these general steps:
At this point each graphic is on its own page and each one is also on its own paragraph. This means that you can go to the end of each paragraph that has a graphic, press Shift+Enter, and then type the text that you want to see below the paragraph.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (9624) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Placing Many Graphics in a Document.
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