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With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company.
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Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Getting Rid of Hidden Text in Many Files.
Word allows you to apply many attributes to text. For instance, you can make text bold, italic, or underlined; these are all text attributes. Another attribute applicable to text is that it can be made hidden. Hidden text is often used for comments and other text not intended for inclusion in the final document.
Removing hidden text from a document is rather easy—just use Word's Find and Replace feature. You search for text with the hidden attribute turned on, and replace it with nothing, as is done in these steps:
Figure 1. The Replace tab of the Find and Replace dialog box.
Figure 2. The Find Font dialog box.
Lickety split, all the hidden text in the document is deleted. If you want to strip all the hidden text from a group of documents, then the only way to do it is with a macro. The macro basically needs to load each document, perform the replacements as detailed above, save the document, and close it. Any number of macros could be written to perform such a task (loading a document, processing it, and then saving it); some have been detailed in other issues of WordTips. If you need such a macro, consider this macro at the Word MVP Web site:
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (6398) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Getting Rid of Hidden Text in Many Files.
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