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Replacing with a Subscript

Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Replacing with a Subscript.

Arie needs to replace one name with another for several thousand occasions in hundreds of documents. The new name has a subscript character in it, like 'TO2', where the '2' is in subscript. Arie notes that it doesn't seem possible to put this into the standard Find and Replace function in Word, but doesn't look forward to doing the replacements by hand.

Actually, there are a couple of ways you can approach this issue; you should pick the one that is easiest to remember and that fits best with the way you normally work.

The first approach is to do a two-step replacement. Replace the original text with something like "TO++2++". The idea is to make sure that you surround the "2" (the part that will eventually be subscripted) with a sequence of characters that won't be elsewhere in your document. Then, do a replace operation search for "++2++" and replace it with a subscripted "2".

The second approach is easier still; it allows you to do the replacement in a single pass. Follow these general steps:

  1. Type "TO2" and apply the subscript format to the appropriate character (the "2").
  2. Select only the properly formatted text and press Ctrl+X. This puts the text into the Clipboard.
  3. Press Ctrl+H to display the Replace tab of the Find and Replace dialog box.
  4. In the Find What box place whatever text you are searching for.
  5. In the Replace With box enter the characters ^c. This informs Word that you want to replace any instances of the Find What text with whatever is in the Clipboard (your properly formatted text).
  6. Click Replace All.

Word dutifully replaces the original text with the properly formatted TO2 text.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (3837) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Replacing with a Subscript.

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Comments for this tip:

Joe    10 Jun 2016, 11:52
I was about to rip my own head off trying to search and replace 4 different 90 page experimental scripts to include a degrees sign (superscripted white circle). You probably just saved me an entire day of clicking and typing single characters at a time... thank you so much!!!
Rebecca    19 May 2016, 13:46
THANK YOU!!!!! You just saved me so much time!
Ganesh Rajasekharan    21 Jan 2016, 20:55
Awsome!!!

This technique really helped me in searching and replacing a single word with multiple line content

Great and thank you so much to the author
Sola    19 Oct 2015, 12:21
If I could give you a hug right now, I would. Thank you so much! You saved me some much time and energy.
Suslik    09 Aug 2015, 09:59
Thank you very very much, it is extremely helpful!!!
Jasmine    03 Jun 2015, 01:54
2 words 4 u: life savior!
thank you    05 May 2015, 12:03
fantastic, thanks so much
Shahrzad Fathollahipour    04 Apr 2015, 04:23
You can't imagine how much you helped me with your solution. Really thanks and wish you good luck :)
Buzzed Aldrin    23 Feb 2015, 03:14
OUT.STAND.ING tip. So simple yet I had no awareness of the ^c replace-with-clipboard functionality (and would not have assumed formatting would be retained through the Find/Replace dialog), just XLNT!
M. D.    29 Nov 2014, 06:50
Tank you so much!
This saved me several hours of midless work.
edwin thein    17 Nov 2014, 21:50
Great tip!
Wonder if there is a special symbol function e.g. ^p or some other ^ command for subscript and superscripts
Michele    26 May 2014, 03:39
Thank you for this useful tip!
 
 

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