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Adding an Optional Break

Please Note: This article is written for users of the following Microsoft Word versions: 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Adding an Optional Break.

One of the special characters available in Word is the no-width optional break. This character, which is not available in Word 97, is primarily intended for use in Asiatic languages, but can be of use to those of us working in English. Consider the following sentence: The best solution is to write/revise/reissue documents. In this case, you've created a very long word consisting of three individual words separated by slashes. As the artificially long word reaches the end of a line, Word treats it as a single word and will move the entire thing to the next line, if wrapping is necessary.

One way around this problem is to insert a no-width optional break after each slash:

  1. Position the insertion point right after the slash.
  2. Choose Symbol from the Insert menu. Word displays the Symbol dialog box.
  3. On the Special Characters tab, choose No-Width Optional Break. (See Figure 1.)
  4. Figure 1. The Symbol dialog box.

  5. Click Insert.
  6. Click Close.

What you see on the screen when you insert the no-width optional break depends on how you have configured your system. If you have non-printing characters hidden, then you won't see a thing, but the character is still there. (You can detect it by moving across the character position by using the left or right arrow keys.) If you have non-printing characters visible on the screen (Tools | Options | View tab | All), then the character shows up as a small, gray double-wall box.

As an interesting side note, you must choose the All option on the View tab. If you instead choose the individual character options (Tab Characters, Spaces, Paragraph Marks, Hidden Text, and Optional Hyphens), the no-width optional break still won't be visible—you must choose All.

Now, as your artificially long word approaches the end of the line, Word wraps the text based on the position of the no-width optional break. Since the character has no width, the result is that it appears like the word wraps right after the slash.

For grammatical purists in the audience, I know that the absolute best solution is to do away with slashes between words. For instance, it would be better to say "The best solution is to write, revise, or reissue documents." Unfortunately, not all clients want the grammatically correct solution, or they have a penchant for slashes. In that case, the no-width optional break can be very handy.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (3834) applies to Microsoft Word 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Adding an Optional Break.

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Comments for this tip:

Alek Davis    25 Mar 2015, 18:58
Thank you so much!. This was really helpful. I suspected this could be done, but could not find any other article ho to do it. It would be a bit more helpful if the screenshot had the Non-Width optional Break symbol selected (since it is not visible in the tab until you scroll down to it). Thanks again.
Sue    24 Oct 2014, 16:16
This was extremely helpful. It would have been sweet to have a sample paragraph though.
 
 

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