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Hyphenating a Selection

Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Hyphenating a Selection.

Hyphenation is the process of adding hyphens to words at the beginning of lines so the hyphenated part will fit at the end of the previous line. The hyphens are inserted between syllables in a word. Word offers two types of hyphenation: automatic and manual. If you choose the first, you can only hyphenate your entire document. If you choose the latter, you can hyphenate your entire document or any portion thereof. To hyphenate just a selection of your document, follow these steps:

  1. Select the text you want to hyphenate.
  2. Choose Language from the Tools menu, then choose Hyphenation. Word displays the Hyphenation dialog box. (See Figure 1.)
  3. Figure 1. The Hyphenation dialog box.

  4. Click on the Manual button.
  5. You are shown the first possible hyphenation.
  6. If the word being proposed for hyphenation is long enough, you may be able to specify a different place for it to be hyphenated. Simply click on one of the proposed hyphenation points.
  7. Click on Yes to hyphenate the word at the noted point, or click on No to skip hyphenating the word. You are then shown the next possible hyphenation.
  8. Repeat steps 5 and 6 for the remainder of the selection.
  9. When asked if you want to hyphenate the rest of the document, click on No.

Again, there is no automatic way to hyphenate just a selection. There is a way to get around this, however—provided the portion you want to hyphenate is an entire paragraph. All you need to do is select the portions of the document you don't want to hyphenate, and then follow these steps:

  1. Choose Paragraph from the Format menu. Word displays the Paragraph dialog box.
  2. Make sure the Line and Page Breaks tab is selected. (See Figure 2.)
  3. Figure 2. The Line and Page Breaks tab of the Paragraph dialog box.

  4. Ensure the Don't Hyphenate check box is selected.
  5. Click on OK.

Now, when you choose to do an automatic hyphenation, all the paragraphs formatted for no hyphenation are skipped, and only those paragraphs that are not formatted that way are hyphenated. If you use styles, of course, you can make this even easier by setting up some sort of paragraph style that has the hyphenation setting turned on or off according to your needs.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (3500) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Hyphenating a Selection.

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