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With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company.
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Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Hyphenating a Selection.
Hyphenation is the process of adding hyphens to words at the beginning of lines so the hyphenated part will fit at the end of the previous line. The hyphens are inserted between syllables in a word. Word offers two types of hyphenation: automatic and manual. If you choose the first, you can only hyphenate your entire document. If you choose the latter, you can hyphenate your entire document or any portion thereof. To hyphenate just a selection of your document, follow these steps:
Figure 1. The Hyphenation dialog box.
Again, there is no automatic way to hyphenate just a selection. There is a way to get around this, however—provided the portion you want to hyphenate is an entire paragraph. All you need to do is select the portions of the document you don't want to hyphenate, and then follow these steps:
Figure 2. The Line and Page Breaks tab of the Paragraph dialog box.
Now, when you choose to do an automatic hyphenation, all the paragraphs formatted for no hyphenation are skipped, and only those paragraphs that are not formatted that way are hyphenated. If you use styles, of course, you can make this even easier by setting up some sort of paragraph style that has the hyphenation setting turned on or off according to your needs.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (3500) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Hyphenating a Selection.
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