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Changing the Footnote Continuation Separator

Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Changing the Footnote Continuation Separator.

If you have a very long footnote that won't entirely fit in the space allocated for footnotes on the current page, Word automatically continues the footnote on the following page. In these cases, you can specify that Word use a different footnote separator to indicate that the footnotes are a continuation from the previous page. To change the continuation separator, follow these steps:

  1. Make sure you are viewing your document in Normal view. (Click on the Normal View icon on the status bar of the document, or choose Normal from the View menu.)
  2. Select Footnotes from the View menu.
  3. If you are using Word 2000 or a later version, and you have both footnotes and endnotes defined in your document, Word displays the View Footnotes dialog box. (See Figure 1.) Click on the View Footnote Area radio button and then click on OK.
  4. Figure 1. The View Footnotes dialog box.

  5. Using the Footnotes drop-down list at the top of the Footnotes window, choose Footnote Continuation Separator. The current separator appears in the window.
  6. Change or delete the separator, as desired.
  7. When you are satisfied with the appearance of the separator, click on Close.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1878) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Changing the Footnote Continuation Separator.

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