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Finding an Unknown Character

Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Finding an Unknown Character.

Word documents can contain just about any character you can think of—and many you can't. If you inherit documents from other people, or cut and paste information from other sources, it is possible to end up with characters in Word that you don't know how to identify. If you can't identify them, then it makes it very hard to search and replace them. Sometimes Word will allow you to copy the character and paste it into the Find box when searching, but you can only do this with a limited number of characters.

The answer to this conundrum is to identify, specifically, the character in question. Then you can use the special features of the Find box to locate it. The first step is to create this macro:

Public Sub GetCharASCII()
    MsgBox "CharCode is: " & Asc(Selection)
End Sub

Next, select the single character that you have a question about and run the macro. You will see a dialog box that tells you the ASCII value of the character. For instance, let's say that the character value returned is 148. You would then use the following in the Find box:

^148

Word will now find all instances of the character in question, and you can replace it as desired.

If you still have a stubborn character that this won't work for—for instance, some Unicode characters—then a different approach is required. If you fit into this category, refer to the following article at the Word MVP site:

http://word.mvps.org/FAQs/MacrosVBA/FindReplaceSymbols.htm

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1613) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Finding an Unknown Character.

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Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

 

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