Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.
With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company.
Learn more about Allen...
Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Comments in Text Boxes.
Text boxes are great for many things, but adding comments is not one of those things. Word won't allow you to add comments to text within a text box, as you can to regular text in your document.
If you absolutely must have comments in your text boxes, there are two possible solutions. The first is to work around it by just adding hidden text in the text box. You can make the hidden text visible or invisible, as the need arises. The second potential solution is to not use text boxes, but use frames.
Frames have been available in Word for longer than text boxes. They provide basically the same capabilities, but there are some differences. One of the differences is that you can add comments to text within frames. (All of the differences between text boxes and frames were covered in a previous issue of WordTips.) To convert a text box to a frame, follow these steps:
You can now add comments to the text in the frame.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1601) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Comments in Text Boxes.
Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!