Word.Tips.Net WordTips (Menu Interface)

Moving Found Text Down On a Page

Subscriber David Goldenberg wrote about his frustration with using Word's Find feature and having the "found" information appear on the top line of the document window. (Technically, this is true only if the next occurrence of the thing you are searching for is not visible within the current window.) When Word changes the display to show what it found, then the item found is shown on the top row. In earlier versions of Word, the item found was always on the second row of the document window.

Unfortunately, there is no setting or anything that you can use to change where Word displays found text after changing the display window. There is, however, a macro you can devise that will provide a workaround. Consider the following:

Sub MyFindNext()
    Application.ScreenUpdating = False
    ActiveDocument.Bookmarks.Add Range:=Selection.Range, Name:="MyFound"
    Selection.MoveUp Unit:=wdLine, Count:=3
    Selection.GoTo What:=wdGoToBookmark, Name:="MyFound"
    Application.ScreenUpdating = True
End Sub

The purpose of this macro is to find the next occurrence of whatever you are searching for, bookmark the selection (uses a bookmark name of "MyFound"), move up three lines, jump back to the bookmark, and then delete the bookmark. The result is that whatever is "found" will be displayed at least three lines from the top of the screen.

To use the macro, simply assign it to a shortcut key combination that you can easily remember and use. Then, use Ctrl+F to search for your first occurrence as you normally would. Once the first occurrence is found, press Esc to dismiss the Find and Replace dialog box. Now you can use your shortcut key combination to initiate the macro and find the next occurrence of the search term. Keep pressing the shortcut key to keep pulling up additional instances.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1547) applies to Microsoft Word 97, 2000, 2002, and 2003.

Related Tips:

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!


Leave your own comment:

  Notify me about new comments ONLY FOR THIS TIP
Notify me about new comments ANYWHERE ON THIS SITE
Hide my email address
*What is 5+3 (To prevent automated submissions and spam.)
           Commenting Terms

Comments for this tip:

John DAvidson    30 May 2014, 13:53
That's nice, but a replace and find next would be even better when doing long global find-replace with user verification. I suppose one could read the replace string from the F-R dialog box and save it as a document variable or something. Then have two hotkeys to find next or replace and find next.

Our Company

Sharon Parq Associates, Inc.

About Tips.Net

Contact Us


Advertise with Us

Our Privacy Policy

Our Sites


Beauty and Style




DriveTips (Google Drive)

ExcelTips (Excel 97–2003)

ExcelTips (Excel 2007–2016)



Home Improvement

Money and Finances


Pests and Bugs

Pets and Animals

WindowsTips (Microsoft Windows)

WordTips (Word 97–2003)

WordTips (Word 2007–2016)

Our Products

Helpful E-books

Newsletter Archives


Excel Products

Word Products

Our Authors

Author Index

Write for Tips.Net

Copyright © 2016 Sharon Parq Associates, Inc.