Loading
Word.Tips.Net WordTips (Menu Interface)

Displaying Spaces in a Document

Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Displaying Spaces in a Document.

Have you ever worked on a document that included multiple fonts and the printout didn't quite match what you wanted? Sometimes there was more space between words or sentences than what seemed right, and you didn't quite know what the problem was?

I have found that the culprit is often my own fault. I may have placed extra spaces between words or sentences in such a manner that the text looks fine on screen, but doesn't quite fit the bill when finally printed. The solution, of course, is to remove the extra spaces and make sure there are a consistent number of them between both words and sentences. The problem with the solution is that it is often difficult to see how many spaces there really are.

Fortunately, Word allows you to easily see where spaces occur in your documents. All you need to do is follow these steps:

  1. Choose Options from the Tools menu. Word displays the Options dialog box.
  2. Make sure the View tab is selected. (See Figure 1.)
  3. Figure 1. The View tab of the Options dialog box.

  4. Make sure the Spaces check box is selected.
  5. Click on OK.

Now, all your spaces appear as small visible dots. It is very easy to tell where two visible dots appear, as opposed to two invisible spaces. Delete your extra spaces as you would delete any other characters, and you will have your document cleaned up in no time.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1425) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Displaying Spaces in a Document.

Related Tips:

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!

 

Leave your own comment:

*Name:
Email:
  Notify me about new comments ONLY FOR THIS TIP
Notify me about new comments ANYWHERE ON THIS SITE
Hide my email address
*Text:
*What is 5+3 (To prevent automated submissions and spam.)
 
 
           Commenting Terms

Comments for this tip:

Lucas    05 Nov 2016, 17:45
Could you please touch on how to insert a date in Word for Mac. I experimented and found that I can do with the key combination Ctrl + Shift + D. I get the date (November 5, 2016), but the date is underlined. I used Alt [or Option] + F9 to see the code, but I don't see anything in the switch that drives the underline format.

Thanks!
 
 

Our Company

Sharon Parq Associates, Inc.

About Tips.Net

Contact Us

 

Advertise with Us

Our Privacy Policy

Our Sites

Tips.Net

Beauty and Style

Cars

Cleaning

Cooking

DriveTips (Google Drive)

ExcelTips (Excel 97–2003)

ExcelTips (Excel 2007–2016)

Gardening

Health

Home Improvement

Money and Finances

Organizing

Pests and Bugs

Pets and Animals

WindowsTips (Microsoft Windows)

WordTips (Word 97–2003)

WordTips (Word 2007–2016)

Our Products

Helpful E-books

Newsletter Archives

 

Excel Products

Word Products

Our Authors

Author Index

Write for Tips.Net

Copyright © 2016 Sharon Parq Associates, Inc.