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Converting Forms to Regular Documents

Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Converting Forms to Regular Documents.

As you are working with forms in Word, there may be times when you want to convert the responses to your form back to regular text. (There are many times when regular text is much easier to work with than answers in forms.) To do the conversion, follow these steps:

  1. Unprotect the form. (The way you unprotect a form varies by version of Word and has been covered in other WordTips.)
  2. Select the whole document either by pressing Ctrl+A or by choosing Select All from the Edit menu.
  3. Press Ctrl+Shift+F9.

Now all the fields in the document have been changed to unlinked, regular text. You can now edit the document as you normally would.

The caveat here, of course, is that all of your fields are changed to regular text. Thus, if you had other fields in the document (such as fields for dates or sequential numbers), these are also changed to regular text by this process.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1338) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Converting Forms to Regular Documents.

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Comments for this tip:

Steve DeWeese    16 Oct 2015, 08:22
THANK YOU!!! After trying to insert a caption, my screen greyed out with 4 hazy vertical lines. I had to reset the page layout but could not edit. I did these steps and viola - success. Thank you for saving my document.
Alexandre Dunlop-Brière    07 Nov 2014, 02:04
Thank you!!
 
 

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