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Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Adjusting Column Widths on Joined Tables.
You can easily join tables in Word by simply removing the paragraphs that originally separated the tables. However, this may present a problem if the tables had different numbers of columns or if the column widths in each table were different. There are many different ways you can approach this problem, most of which involve some sort of repetitious activity that can get very tiring if you have many columns in the table.
One quick solution to this problem is to allow Word to do the formatting for the columns. To do this, you follow these steps if you are using Word 97 or Word 2000:
These steps won't work in Word 2002 or Word 2003. Instead, follow these steps:
At this point you can make any additional changes you want to the widths of the columns. There is another way to accomplish this same task in Word 97 or Word 2000 (not in later versions), although the steps are a little different:
The problem with the methods discussed so far is that you still may not end up with the column widths you want. After all, you are leaving the widths up to Word, and that may not produce the best results for your needs. More often, you may want the joined tables to assume the column widths already set in the first table. In this case, the following method will work great. Just make sure you do these steps before you join the two tables:
If you followed these steps precisely, Word will have pasted the information at the end of the table, inserting rows as necessary. In addition, the columns are the same width as the other columns in the first table. You can then delete the second table since it is no longer needed.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1197) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Adjusting Column Widths on Joined Tables.
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