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Graphics and Line Height

Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Graphics and Line Height.

Have you ever placed a graphic in your document, only to find that you can see only a small portion of the bottom of it? The cause of this problem, believe it or not, lies in your paragraph formatting. When you insert an in-line graphic, it inherits the style of the surrounding text. This can cause problems when the style uses fixed line spacing, (for example, "Exactly 14 pt") because the image is forced to this line height as well.

To fix this problem, follow these steps after you have the graphic inserted in your document:

  1. Either select the graphic (by clicking on it once) or position the insertion point somewhere in the same paragraph that contains the graphic.
  2. Choose the Paragraph option from the Format menu. Word displays the Paragraph dialog box.
  3. Change the Line Spacing type to Single.
  4. Click on OK.

When line spacing is set to Single, Word automatically uses the height of the tallest element in each line as the height of the line. In the case of your graphic, there is a very good chance that it is the tallest item. By changing to single line spacing, the line on which the graphic is located can expand to its full height.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1161) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Graphics and Line Height.

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Comments for this tip:

David T    24 Aug 2015, 13:36
Many thanks - downloaded a template to save time and ran into this problem
 
 

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