Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.
With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company.
Learn more about Allen...
There are certain toolbar buttons that when you press them, they change to have a different appearance. For instance, if you press on the Bold tool, the tool takes on a different look, as if it is depressed. This is done by Word by using two different button graphics. The first is the "unselected" appearance, and the other is displayed when the button has been clicked.
You can use a similar trick with your custom toolbar buttons. As an example of how this could work, let's say that you have a toolbar that you use a lot. You have named this toolbar "sampler." You want this toolbar to be displayed when you click a button on a different toolbar. First, you need to create the new toolbar that will contain the single button that toggles the "sampler" toolbar. In this example, the new toolbar will be named "switcher." The following VBA macro can be assigned to a button on the "switcher" toolbar:
Sub SwitchTools() ' First check if the toolbar is shown or hidden If CommandBars("sampler").Visible Then ' Hide the toolbar and change the button image to "normal" CommandBars("sampler").Visible = False CommandBars("switcher").Controls(1).State. = msoButtonUp Else ' Show the button and change the button image to "selected" CommandBars("sampler").Visible = True CommandBars("switcher").Controls(1).State = msoButtonDown End If End Sub
This macro toggles the state of the button (using msoButtonUp and msoButtonDown) to make it have the desired appearance.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1122) applies to Microsoft Word 97, 2000, 2002, and 2003.
Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!