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Adding an AutoText Entry

Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Creating a Building Block.

To get the most out of AutoText you will want to customize it to help with words and phrases that you use most. You can add AutoText entries in this manner:

  1. Select the text and/or graphics that you want to add to AutoText. You will need to select the paragraph marker as well if you want to store paragraph formatting with the text.
  2. Select the AutoText option from the Insert menu, and then choose the AutoText option from the resulting submenu. Word displays the AutoText tab of the AutoCorrect dialog box. (See Figure 1.)
  3. Figure 1. The AutoText tab of the AutoCorrect dialog box.

  4. Replace the suggested name with the desired name for your new entry.
  5. Click on the Add button.

After working with AutoText for a while, you many need to change some of your entries. Fortunately, Word makes it real easy to change your AutoText entries. Follow the steps outlined for adding entries, and when you click on Add, you will be asked if you want to redefine the AutoText entry. Click on Yes and you will be able to use the new entry.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1104) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Creating a Building Block.

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