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Printing Field Codes

Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Printing Field Codes.

If you use fields in your documents to any extent, you may want to print a copy of your document with field codes showing instead of field results. To do this, follow these steps:

  1. Choose Options from the Tools menu. Word displays the Options dialog box.
  2. Make sure the Print tab is selected. (See Figure 1.)
  3. Figure 1. The Print tab of the Options dialog box.

  4. Make sure the Field Codes checkbox (in the Include with Document section) is selected.
  5. Click on OK.
  6. Print your document.

If you prefer, you can also make the setting change just before printing. Follow these steps:

  1. Display the Print dialog box. (See Figure 2.) (The easiest way is to press Ctrl+P.)
  2. Figure 2. The Print dialog box.

  3. Click the Options button. Word displays the Print tab from the Options dialog box.
  4. Make sure the Field Codes checkbox is selected.
  5. Click OK to close the Options dialog box.
  6. Make any other changes desired in the Print dialog box.
  7. Click OK to print your document.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (996) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Printing Field Codes.

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Comments for this tip:

Alice Langley    13 Jan 2015, 11:43
I only want to print certain field codes. I select the ones I want and toggle field codes on, but when I print, the field codes do not print. How can I print just certain ones and not all?

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