Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Adding Captions.

Adding Captions

Written by Allen Wyatt (last updated January 6, 2018)
This tip applies to Word 97, 2000, 2002, and 2003


Captions are normally included as a design element of a document. For instance, your design may dictate that every table needs to include a caption that identifies the table. There are two ways you can add a caption in your document. The first is to create your own, and the second is have Word add the caption for you.

If you want to add your own caption, simply start a new paragraph and type the caption. Then make sure that the paragraph is formatted with the Caption style.

If you want to instruct Word to add the caption, follow these steps:

  1. Select the object that you want captioned (such as a figure or table) or position the insertion point where you want the caption located.
  2. Choose Caption from the Insert menu. (In some versions of Word you will need to select Reference from the Insert menu and then choose Caption.) Word displays the Caption dialog box. (See Figure 1.)
  3. Figure 1. The Caption dialog box.

  4. Using the Label drop-down list, specify the word you want to appear at the beginning of the caption.
  5. If you selected an object in step 1, use the Position drop-down list to specify where you want the caption to appear in relation to the object.
  6. In the Caption box, specify any additional wording you want in your caption.
  7. Click on OK.

Since there are multiple steps to insert a caption in this fashion, you may wonder why anyone would use Word to add the caption. There are a couple of reasons. First of all, when Word inserts the caption there is a certain amount of uniformity that is used. You can specify the same label to appear at the beginning of each of your captions. Second, the number that is added to the caption is created as a sequence field. This means that even if you later move the caption, the numbering of the caption will be automatically updated and corrected by Word. Finally, if you aren't comfortable working with styles, using Word to add the caption precludes you from the necessity of assigning styles.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (890) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Adding Captions.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Jumping To a Comment

Got a document with lots of comments in it? You can navigate from comment to comment with ease by using the Go To tab of ...

Discover More

Using Data Validation

Want to control what users put into a cell? It's easy to do using a feature called data validation, as described in this tip.

Discover More

Pulling Access Information into Excel

If you have a lot of data stored in Access databases, you may want to get at that information using Excel. There are a ...

Discover More

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

More WordTips (menu)

Formatting Captions

When you add captions to elements in your document, Word allows you to modify how those captions are formatted. Here's ...

Discover More

Automatically Adding Captions

Word can automatically add captions to various elements of your document, such as tables or figures. Here's how to ...

Discover More

Deleting Caption Labels

Define a label to be used in a caption, and you may later want to delete that label. Here's how you can easily make the ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is five more than 3?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Videos
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.