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Printing Return Address Labels

Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Printing Return Address Labels.

A common type of label that people create is a return address label. You can use Word to quickly print return address labels. Simply follow these steps:

  1. Choose Envelopes and Labels from the Tools menu. Word displays the Envelopes and Labels dialog box.
  2. Make sure the Labels tab is selected, if it is not selected already. (See Figure 1.)
  3. Figure 1. The Labels tab of the Envelopes and Labels dialog box.

  4. If you need to change the type of labels on which you are printing, click on the Options button and use the Labels Options dialog box to select the proper label stock.
  5. In the Envelopes and Labels dialog box, make sure the Use Return Address check box is selected. Your return address should appear in the Address area of the dialog box.
  6. Print your labels as you normally do.

If your return address does not appear in step 4, then you may not have set it up in Word. You can set up your return address by following these steps:

  1. Choose Options from the Tools menu. Word displays the Options dialog box.
  2. Make sure the User Information tab is selected. (See Figure 2.)
  3. Figure 2. The User Information tab of the Options dialog box.

  4. In the Mailing List area of the dialog box, make sure your correct mailing address appears.
  5. Click on OK.

Now you can go back and print return address labels, as described at the beginning of this tip.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (847) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Printing Return Address Labels.

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