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Closing Documents after a Hyperlink

Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Closing Documents after a Hyperlink.

When Tom hyperlinks from one Word document to another, he would like the previous document to close automatically. He notes that if he has several documents hyperlinking to several others, he can end up with quite a few Word documents open at the same time.

Believe it or not, this behavior is built into Word. Well, it has been built into Word since the advent of Word 2000. In Word 97, hyperlinks to new documents worked very similar to the way that Tom describes—the destination document would open in the same window that the source document previously occupied.

This change was a result of a user interface change implemented by Microsoft in Word 2000. You can read more about this behavior change here:

http://support.microsoft.com/kb/224717

Thus, the behavior of current versions of Word relative to hyperlinks and new windows cannot be changed. You could, however, bypass hyperlinks all together and create some sort of macro or macro button to open the new document and close the old one. The ways in which you would implement such a workaround will depend on the names and locations of the documents you want to access.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (512) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Closing Documents after a Hyperlink.

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