Word.Tips.Net WordTips (Menu Interface)

Selecting a Paper Source

Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Selecting a Paper Source.

Word supports any printer supported by Windows. This is because Word uses the features offered by Windows to print documents. Many of the features associated with formatting your document and printing are related to the type of printer you have installed and selected. For instance, some laser printers have different bins for different paper. Windows (and thus Word) can instruct the printer to select paper from any of the available paper bins.

If your printer supports multiple paper sources and you want to change the paper source used for your document (for instance, you have a bin that contains letterhead and you want to print on it), you should follow these steps:

  1. Choose the Print option from the File menu. Word displays the Print dialog box.
  2. Make sure the printer listed at the top of the dialog box matches the printer you want to use for your printing.
  3. Click Cancel to close the Print dialog box. (If you choose OK, your document will print—don't do that yet.)
  4. Choose the Page Setup option from the File menu. Word displays the Page Setup dialog box.
  5. Click on the Paper Source tab. (In Word 2002 or Word 2003, click on the Paper tab. (See Figure 1.) )
  6. Figure 1. The Paper tab of the Page Setup dialog box.

  7. Use the controls on the tab to specify which paper tray you want used for the first page of your document, as well as all subsequent pages.
  8. Click on OK to close the dialog box.

If, in step 6, you don't see different options for paper sources, then your printer (or printer driver) does not support multiple sources. Once you have specified different sources for your paper, the information is saved with the document. This means that every time you print the document, it will select paper as you directed. This also applies to using the print-merging feature of Word. For instance, the first page of each document merged and printed can be selected from a different bin than each subsequent page.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (464) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Selecting a Paper Source.

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