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Defining a Shortcut for a Macro

Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Defining a Shortcut for a Macro.

Word allows you to assign macros or commands to specific key combinations. These key combinations are referred to as shortcut keys, and when used they result in the macro or command being executed.

When you first create a macro by recording it, Word gives you to opportunity to assign the macro to a specific key combination. If you later want to change the key combination, you can follow these steps:

  1. Select Customize from the Tools menu. You will see the Customize dialog box.
  2. Click on the Keyboard button. Word displays the Customize Keyboard dialog box. (See Figure 1.)
  3. Figure 1. The Customize Keyboard dialog box.

  4. Scroll through the Categories list and select the Macros category. The list at the right side of the dialog box changes to show the currently available macros.
  5. In the Macros list, select the macro you want assigned to the shortcut key.
  6. With the insertion pointer in the Press New Shortcut Key box, press the shortcut key you want to use. For instance, if you want to use Ctrl+Alt+J, press that.
  7. Just below the Press New Shortcut Key box you can see whether the shortcut key is already assigned to a different function.
  8. Click on Assign.
  9. Repeat steps 4 through 7 for each change you want to make.
  10. Close all the open dialog boxes.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (209) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Defining a Shortcut for a Macro.

Related Tips:

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!


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Comments for this tip:

Ander    21 Apr 2016, 06:37
Allen, you're so helpful! I think these Sharon Parq people should include your name in the company name. Sharon Parq Allen—has a nice ring to it, doesn't it?
Trey Ryder    09 Sep 2014, 04:14
I want to create a macro that will delete highlighting on the text. I have created other macros without a problem, but this one won't work. What is the secret to creating a macro that will delete highlighting on text?
Thanks very much.
Linda    29 Oct 2012, 14:00
How do you find the shortcut key once it has been established? I made a macro but I can't see what the shortcut key is that I assigned to it.

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