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Adding Page Numbers

Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Adding Page Numbers.

If you are creating documents that are more than a page or two in length, you will probably want to include page numbers so you can keep your document, when printed, in order. Word supports automatic numbering of pages in your document and you can control the type of page number, the starting number, and the placement of the page number. In addition, you can include page numbers in the headers and footers on your pages. To add page numbers, follow these steps:

  1. Since page numbers are an attribute of sections, position the insertion point in the section of your document that you want to include page numbers.
  2. Choose the Page Numbers command from the Insert menu. You will see the Page Numbers dialog box. (See Figure 1.)
  3. Figure 1. The Page Numbers dialog box.

  4. Using the Position drop-down list, specify where you want the page numbers to appear. For instance, you can choose Bottom of Page (Footer) to cause the page number to appear at the bottom each page.
  5. Using the Alignment drop-down list, specify how you want the page numbers to appear in relation to your page (left, right, center, inside or outside).
  6. Click on OK.

Inserting page numbers in this way adds a frame to your header or footer, and the page number is contained within the frame.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (175) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Adding Page Numbers.

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Comments for this tip:

Kristin    12 Aug 2015, 15:46
I'm trying to add a page, but have a text box at the bottom of my document. I can't make the cursor stay at the bottom and the extra page keeps getting added to the top of the document. How do you add a page when there's a text box preventing the cursor from being at the end of the doc?
Karnail Gyani    06 Apr 2015, 22:09
I tried to Insert> Page numbers>bottom> print 1 on next frame and > OK, but nothing happens.
Kindly explain to a lay man
Start to end instructions.
Jack Upton    02 Aug 2014, 09:16
Word 2003 defaults page numbering to the right side. Is there a way to set it to default to center??


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