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Creating a Table of Contents from TOC Fields

Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Creating a Table of Contents from TOC Fields.

Word allows you to create a table of contents using your own TOC specifications. You do this by first inserting TOC fields in your document (as described in the previous tip) and then compiling the actual TOC. To compile the TOC, follow these steps:

  1. Position the insertion point where you want the TOC inserted.
  2. Display the Index and Tables dialog box. You do this in Word 97 or Word 2000 by choosing Index and Tables from the Insert menu. In Word 2002 or Word 2003 you choose Reference from the Insert menu, then choose Index and Tables.
  3. Make sure the Table of Contents tab is selected. (See Figure 1.)
  4. Figure 1. The Table of Contents tab of the Index and Tables dialog box.

  5. Click on the Options button. Word displays the Table of Contents Options dialog box. (See Figure 2.)
  6. Figure 2. The Table of Contents Options dialog box.

  7. Make sure the Table Entry Fields check box is selected (at the bottom of the dialog box).
  8. Click on OK to close the Table of Contents Options dialog box.
  9. Click on OK to generate your TOC.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (39) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Creating a Table of Contents from TOC Fields.

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