Loading
Word.Tips.Net WordTips (Menu Interface)

Replacing Long Blocks of Text

Word has a very powerful search-and-replace function. There may be times when you want to replace short blocks of text with long blocks of text, or when you want to replace text with a non-text item (such as a graphic). To do this, follow these steps:

  1. Copy what you want to use as a replacement to the Clipboard.
  2. Choose Replace from the Edit menu. You see the Find and Replace dialog box. (See Figure 1.)
  3. Figure 1. The Find and Replace dialog box.

  4. In the Find What box, enter the text you want replaced.
  5. In the Replace With box, enter ^c. This instructs Word to use the Clipboard contents as the replacement.
  6. Click on Find Next.
  7. Make replacements as desired.

This technique is great if your replacement text contains more than 255 characters, since the contents of the Replace With box must be less than 255 characters.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (21) applies to Microsoft Word 97, 2000, 2002, and 2003.

Related Tips:

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

 

Leave your own comment:

*Name:
Email:
  Notify me about new comments ONLY FOR THIS TIP
Notify me about new comments ANYWHERE ON THIS SITE
Hide my email address
*Text:
*What is 5+3 (To prevent automated submissions and spam.)
 
 
           Commenting Terms

Comments for this tip:

Ron    16 Dec 2015, 23:22
Great tip, you saved me a lot of editing
Many thanks
Phil    31 Jan 2013, 17:39
This tip does not actually tell how to "replace long blocks of text". Rather it tells how to replace a text string with a long block of text, or other feature.

Since the ^c isn't valid in the find box, is there a way to actually find long blocks and then replace them?

I seem to remember using wildcards in the past, but don't know if this would work.

thx
 
 

Our Company

Sharon Parq Associates, Inc.

About Tips.Net

Contact Us

 

Advertise with Us

Our Privacy Policy

Our Sites

Tips.Net

Beauty and Style

Cars

Cleaning

Cooking

DriveTips (Google Drive)

ExcelTips (Excel 97–2003)

ExcelTips (Excel 2007–2016)

Gardening

Health

Home Improvement

Money and Finances

Organizing

Pests and Bugs

Pets and Animals

WindowsTips (Microsoft Windows)

WordTips (Word 97–2003)

WordTips (Word 2007–2016)

Our Products

Helpful E-books

Newsletter Archives

 

Excel Products

Word Products

Our Authors

Author Index

Write for Tips.Net

Copyright © 2016 Sharon Parq Associates, Inc.