Booklet Printing in Word

Printing booklets is a common task that many users want to accomplish. The best way to create a booklet depends on the version of Word you are using. If you are using Word 2002 or later, then you are in luck—Word includes built-in capabilities to print booklets. Follow these steps to set up your document as a booklet:

1. Display the Page Setup dialog box. (In Word 2002 or Word 2003 choose Page Setup from the File menu. In Word 2007 display the Page Layout tab of the ribbon and then click the small icon at the bottom-right corner of the Page Setup group.)
2. Make sure the Margins tab is displayed. (Click here to see a related figure.)
3. Using the Multiple Pages drop-down list, choose Book Fold. Word changes the page orientation to landscape, if necessary.
4. In the Margins area of the dialog box, make sure the margins are set appropriately for your document.
5. Click OK. The text in your document is reformatted to fit within the page layout you just specified.

When you print your document, you should choose to print two-sided if you have a printer that will automatically duplex. If not, you should choose the Manual Duplex check box in the Print dialog box, and then feed the pages through the printer twice.

In earlier versions of Word (Word 97 and Word 2000), your best bet may be to use a third-party program that produces booklets. A few programs suggested by WordTips readers include the following:

• ClickBook (http://www.bluesquirrel.com)
• FinePrint (http://www.fineprint.com)

Regardless of the version of Word you have, you may be able to print booklets by using the capabilities of your printer. Some printers will handle booklet printing automatically. Refer to your printer manual, or do some searching through the printer driver settings (select your printer in the Print dialog box and then click Properties) to find more information.

You can also find a good discussion on booklet printing at this Web page:

http://word.mvps.org/FAQs/Formatting/BookletPrinting.htm