Making Word Remember My Settings

Syd, expressing an emotion that many of us feel from time to time, noted that Word periodically drives him crazy. An example is the behavior of clicking on links in a document. He knows that Word can be configured to activate a link on either a single click or to require that Ctrl be held down while clicking. So, he configures Word to activate the links on a single click, so that Ctrl is not required. A day or two later Syd has to use Ctrl+Click again, his setting apparently forgotten. The same thing happens with his Ruler settings and his settings for capitalizing the first letter of a line. Syd wants to have Word really remember his settings, as that may help to retain his sanity when it comes to using the program.

Word has many, many basic configuration settings hard-coded right into the program. When you make a change to those settings, the changes are generally stored in one of two places: the Normal.dot template (or Normal.dotm in Word 2007) or in the Windows Registry. If your configuration settings aren't "holding" for some reason, it is typically due to some program with Normal.dot or the Registry.

Tracking down problems in these areas can be frustrating. For instance, just considering Normal.dot it could be that the changes aren't getting saved in the file, that there is a macro (or macros) changing the settings, that some add-in is adjusting the settings, that the file is stored on a network drive and being overwritten by other users, or that the file is somehow corrupted or on the verge of corruption. A good place to start tracking down the problem is by following the steps outlined on this page:

http://www.wopr.com/cgi-bin/w3t/showthreaded.pl?Cat=&Board=wrd&Number=197827

In general, you'll want to find your copy of Normal.dot (or Normal.dotm) and make sure that it is only you that can make changes to it. Load the file directly in Word, and then make your configuration changes. Save the file again and then—for added protection—get out of Word and make the file read-only.

This last step is a good safeguard because you never know what is going to affect your settings in Normal.dot. There have been reports of settings being changed simply by opening documents created by other people. Once these settings get saved into your copy of Normal.dot, then they become your "defaults" and you have to spend time changing them again. If Normal.dot is read-only within the operating system, then you have to go through the extra step of changing that setting any time you want changes made to those settings.

Of course, the problem may not be in your Normal.dot file at all. It could be that somehow the Registry key used for some of your Word settings has become corrupted. The only solution to this problem is to delete the key, restart Word, and then make your settings again. Follow these steps:

1. Exit Word.
2. Start your favorite Registry editor.
3. Locate the following data key. (This data key, as shown below, is for Word 2003. If you are using Word 97, replace 11.0 with 8.0; for Word 2000 replace it with 9.0; for Word 2002 replace it with 10.0; and for Word 2007 replace it with 12.0.)

     HKEY_CURRENT_USER\Software\Microsoft\Office\11.0\Word\Data

4. Rename the entire key to something else, or simply delete it.
5. Close the Registry editor.
6. Restart Word.

Understand that if you delete the data key, you will loose quite a few of your Word settings. Which ones? It depends on your version of Word, but you can get a general idea from the info on this page:

http://word.mvps.org/FAQs/Customization/DataKeySettings.htm