
Tips.Net > WordTips Home > Tools > Spelling and Grammar Checking > Spell Checking when Closing Documents
Summary: When you close a document, you might want to do one final check of the spelling, just to make sure that you didn’t miss anything. Using one of Word’s automatic macros (AutoClose) you can make sure that the final spelling check is done. (This tip works with Microsoft Word 97, Word 2000, Word 2002, Word 2003, and Word 2007.)
Carolyn is looking for a way to make sure her documents are spell-checked before they are closed. She wants to use this as a final check of the document.
There is no way to do this without using a macro, but using a macro to do this is relatively easy. Word includes some special macros that are executed at specific times. One of those macros is executed whenever a document is closed. All you need to do is make sure that the macro has the name AutoClose, and it is run whenever the document is closed.
The following provides an example of how you could construct such a macro.
Sub AutoClose()
If Options.CheckGrammarWithSpelling Then
ActiveDocument.CheckGrammar
Else
ActiveDocument.CheckSpelling
End If
End Sub
The macro first checks to see if Word is configured to check grammar every time spelling is checked. If it is, then the CheckGrammar method is invoked; if it isn't, then the CheckSpelling method is invoked.
Recognizing that you might not want a spelling check done on every single document that you close, you could modify the macro slightly so that the user is asked if a spell-check should be done. This version of the macro provides a way for the user to provide the feedback:
Sub AutoClose()
Dim iAnswer As Integer
iAnswer = MsgBox("Run spell check?", _
vbYesNo, "Spell check on closing")
If iAnswer <> 7 Then
If Options.CheckGrammarWithSpelling Then
ActiveDocument.CheckGrammar
Else
ActiveDocument.CheckSpelling
End If
End If
End Sub
The only difference in this macro is that it asks the user whether to run the spell check. If the user does anything other than to answer "yes," then the spell check is skipped and the document continues closing.
Tip #3382 applies to Microsoft Word versions: 97 2000 2002 2003 2007
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