Creating an Index Entry for a Range of Pages

Summary: Putting together an index for your documents can be challenging, but Word provides some great tools to make the task easier. If you want to create index entries that span a range of pages, you need to do it using bookmarks, as described in this tip. (This tip works with Microsoft Word 97, Word 2000, Word 2002, Word 2003, and Word 2007.)

If you have ever created an index before, you know that it is possible for an index reference to refer to a range of pages. Word makes this type of index entry easy through the use of bookmarks. To do this, follow these steps:

Select the text you want to use as the range of pages in the index. This text may span several pages.
Assign a bookmark to this text selection.
Press Alt+Shift+X to display the Mark Index Entry dialog box. (Click here to see a related figure.)
In the Main Entry text box, enter the index entry as you want it to appear in the index.
Select the Page Range radio button.
Use the drop-down Bookmark list to select the name of the bookmark you defined in step 2.
Click on Mark.
Repeat steps 4 through 7, as desired.
Click on Close to dismiss the Mark Index Entry dialog box.

Tip #1901 applies to Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

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Creating an Index Entry for a Range of Pages