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Converting Individual Endnotes and Footnotes

Summary: Word makes it easy to convert all your footnotes to endnotes and vice versa. You may want to only convert a couple of them, and the key to doing this is discussed in this tip. (This tip works with Microsoft Word 97, Word 2000, Word 2002, Word 2003, and Word 2007.)

Word is flexible on whether a note is considered an endnote or a footnote. You can easily convert between the two, but the way you do the conversion is not necessarily intuitive. To convert from an endnote to a footnote (or vice versa), follow these steps:

  1. If you are working in Normal view or (in Word 2007) Draft view, select Footnotes from the View menu or (in Word 2007) display the References tab of the ribbon and click Show Notes. Otherwise, skip to step 3.
  2. If you are using Word 2000 or a later version, and you have both footnotes and endnotes defined in your document, Word displays the View Footnotes dialog box. (Click here to see a related figure.) Click on the type of note from which you want to convert and then click on OK.
  3. Right-click on the footnote or endnote you want to convert. Word displays a Context menu.
  4. Select the appropriate choice on the Context menu, which should either be Convert to Endnote or Convert to Footnote (depending on what you right-clicked on).
  5. If you are working in Normal view or (in Word 2007) Draft view, click Close when you are finished converting.

As you convert each endnote or footnote, it is moved to the other window and the reference marks for the note are updated to what is currently being used for the series (footnote or endnote) to which you are converting.

Tip #1884 applies to Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

Great Idea! Word is a tool to get what you really want—printed output. This means you need to make sure that Word works as well as possible with your printer, whether it is sitting on your desk or in a room down the hall.
 
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