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Making Macros Readily Available

 

Adding a Macro to a Toolbar

Summary: One of the easiest ways to quickly access a macro is to assign it to a toolbar button. How you make the assignment depends on the version of Word you are using. (This tip works with Microsoft Word 97, Word 2000, Word 2002, Word 2003, and Word 2007.)

Word is a very flexible program. You can configure it to work just about any way you can imagine. For instance, you can create a macro, and then add it to a toolbar. How you do this depends on which version of Word you are using.

If you are using a version of Word prior to Word 2007, then follow these steps:

  1. Choose Customize from the Tools menu. Word displays the Customize dialog box.
  2. Make sure the Toolbars tab is selected. (Click here to see a related figure.)
  3. In the list of toolbars, make sure there is a check mark beside the toolbar to which you want your macro added. The check mark ensures that the toolbar is displayed on the screen.
  4. Click on the Commands tab.
  5. In the list of Categories, choose the Macros entry. Your macros should then appear in the Commands list.
  6. In the Commands list, select the macro you want assigned to a toolbar.
  7. Using the mouse, drag the macro from the Commands list to the location on the toolbar where you want it to appear.
  8. When you drop the macro, it appears on the toolbar.
  9. To add more macros, repeat steps 6 through 8.
  10. Click on Close.

Word 2007 is different; it doesn't technically have toolbars like older versions of Word had. You can't make additions or changes to the ribbon, but you can add macros to the Quick Access toolbar. Follow these steps:

  1. Click the Office button and then click Word Options. Word displays the Word Options dialog box.
  2. At the left side of the dialog box, click the Customize option.
  3. Using the Choose Commands From drop-down list, choose Macros.
  4. In the list of available macros, select the one you want assigned to the Quick Access toolbar.
  5. Click the Add button. The command now appears at the right side of the dialog box.
  6. Click the OK button. The command now appears on the Quick Access toolbar.

Tip #1879 applies to Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

More Power! For some people, the prospect of creating Word macros can be scary. WordTips: The Macros can help you conquer your fears and you'll discover you're much more confident and productive as you make Word do exactly what you want. This is an invaluable source for learning macros. You are introduced to the topic in bite-sized chunks, pulled from past issues of WordTips. Learn at your own pace, exactly the way you want.
 
Check out WordTips: The Macros today!