Automatically Printing an Envelope

Summary: When you create a letter, you may want to have Word print a single envelope for that letter. You can do so by following the steps in this tip. (This tip works with Microsoft Word 97, Word 2000, Word 2002, Word 2003, and Word 2007.)

You may already know how to create an envelope and add it to your document—for instance, if you are writing a letter and you create the envelope so it is saved in a file with the letter. Word allows you to quickly and easily print an envelope directly to your printer, if you so desire. You do this by following these steps:

Load your letter document.
Display the Envelopes and Labels dialog box. You do this in Word 97 and Word 2000 by choosing Tools | Envelopes and Labels. You do this in Word 2002 and Word 2003 by choosing Tools | Letters and Mailings | Envelopes and Labels. In Word 2007 you choose the Mailings tab from the ribbon and then click Envelopes within the Create group.
Make sure the Envelopes tab is selected. (Click here to see a related figure.)
Make any changes desired in the delivery or return addresses.
Click on Print. The envelope is sent to your printer, and nothing is added to your document.
Insert an envelope in the manual feed tray of your printer.

Tip #1854 applies to Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

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Automatically Printing an Envelope